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mobile app
OpsFlow
An AI-powered operation system
Client
Confidential
Duration
3 months
Category
AI
Year
2026
Technology
Next.js, React Native, Node.js, Python, PostgreSQL, AWS Textract, Redis
Introduction
OpsFlow is an enterprise management platform designed for commercial, service, and construction businesses that aims to streamline internal procurement operations and financial oversight across both web and mobile environments
Challenges
OpsFlow aims to deliver end-to-end operational visibility and seamless financial controls across all stages of internal purchasing. However, several challenges stood in the way of achieving this goal:
– Fragmented approval workflows: Lack of centralized tracking across departments caused procurement delays and made it difficult for managers to monitor request statuses, assigned owners, or remaining balances.
– Manual and friction-heavy document verification: Accounting teams spent significant time manually inspecting paper and digital invoices against purchase orders and receiving notes, increasing administrative burden and human error risk.
– Task management bottlenecks for on-the-go decision-makers: Stakeholders lacked a quick, consolidated way to identify urgent approval tasks, upcoming payment deadlines, and incomplete documentation without logging into complex desktop software.- High-concurrency real-time interactions: Managing simultaneous user engagement across community feeds, real-time mood logging, and instant crisis SOS alerts without performance degradation.
Solutions
To overcome the challenges, Hola Tech adhered to the best practices. Key components of the solution included:
– Centralized procurement-to-payable pipeline: Developed a web management console and native mobile applications that consolidate purchase requests, multi-vendor quote comparisons, order confirmations, and final accounts payable workflows into a unified, traceable audit trail.
– AI-assisted invoice parsing (OCR): Built an automated document inspection engine that parses vendor invoices, maps line items, and auto-populates transaction data while flagging low-confidence fields (e.g., tax codes, bank details) for accounting verification.
– Enterprise customization and implementation: When deployed for enterprise clients, Hola Tech tailors the solution by aligning approval workflows and spending limits to the organizational structure, integrating with existing accounting systems, document stores, and vendor catalogs, and configuring role-based AI data access and human-in-the-loop quality controls before go-live.
Featured numbers
– 100% document traceability across all procurement and accounts payable stages
– 3-way match verification linking Purchase Requests (PR), Purchase Orders (PO), and Invoices automatically
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